Step-by-step guide to submitting your annual activity data

Contact details and licence information

Your contact details and licence information will be automatically populated on the first page of the submission form. If these are incorrect, please update them in the ‘Edit’ section of the homepage in your HTA Portal account.

You will need to manually complete the contact name, email address and postal address for your finance department so we know who to contact regarding your 2023/24 fees.

Annual activity 2022

You will need to declare the licensable activities that your establishment undertook between 1 January 2022 and 31 December 2022. Please select all the appropriate boxes that apply to your establishment.

Storage for a 'Scheduled Purpose'

You need to declare whether your establishment stores relevant material for a Scheduled Purpose under the Human Tissue Act 2004.

This means where you are storing relevant material that is not used for patient treatment but will be used for one of the purposes listed below:

  • Anatomical examination;
  • Determining cause of death;
  • Establishing after a person’s death the efficacy of any drug other treatment administered to him;
  • Obtaining scientific or medical information about a living or deceased person which may be relevant to any other person (including a future person);
  • Public display;
  • Research in connection with disorders, or the functioning, of the human body;
  • Clinical audit;
  • Education or training relating to human health;
  • Performance assessment;
  • Public health monitoring; or
  • Quality assurance.

We do not plan to charge any additional fee for this type of storage licence in 2023/24, but you must make sure this activity is reflected on your licence.

Submitting your data

Please ensure you familiarise yourself with the annual activity questions about the different licensable activities. Inaccurate information could result in your establishment being charged incorrectly in 2023/24.

Unless otherwise indicated, only provide data about licensable activities undertaken under the authority of your HTA licence between 1 January 2022 and 31 December 2022.

If you did not carry out any licensable activities last year you will still need to submit a data return. To do so you must select the appropriate tissue type and input ‘0’ if no licensable activities were carried out in 2022.

Annual activity data questions

Please find the questions that form this year’s data collection by downloading the spreadsheet below. Familiarising yourself with the questions in advance will help you to prepare your answers before submitting your data on the HTA Portal by 31 March 2023.

Declaration and submission

Before you submit the data, you will be asked to declare that the information you have entered is an accurate statement of your establishment’s activities during 2022. Please check your data is correct before you complete the declaration and click ‘submit’.

It may take a few seconds for the next page to populate, but please wait until you see the successful submission message which confirms we have received the data before you log out.