The HTA is a Data Controller under the Data Protection Act 1998 (‘the Act’). This statement confirms the HTA’s commitment to protect your privacy and to process your personal information in a manner which meets the requirements of the Act.
Accessing your personal information
You are entitled to ask for a copy of your personal information, for which we will charge a £10 fee, and to have any inaccuracies in your information corrected. In order to obtain a copy of the information we hold on you please download and complete a Subject Access Request form. Details as to what personal information we hold and why we hold it are detailed below.
Why we need your personal information
The information we collect may include:
- Name and job title
- Contact information
- Age, disability status, ethnicity, gender and nationality
- Occupation and company detail
- Other information relevant to statutory function
- Other information relevant to our HR function
The HTA may use this information for the following reasons:
- To carry out our statutory functions
- Complaints and dispute handling
- To improve our services
- To send information which we think may be of interest to you
- Staff administration, including HR functions
- To comply with our legal and regulatory obligations
Full details of what we retain, why we retain it and how it is protected can be found in our Information Charter.
Monitoring and recording of communications
We may monitor or record any communication between you and the HTA for quality control and training purposes.
The HTA has appropriate technical and organisational measures in place to prevent the unauthorised or unlawful processing of your personal information, and accidental loss or destruction of, or damage to, your personal information.
We collect email addresses from those who voluntarily sign up for any one of our free email newsletters. We do not sell or pass on these addresses to any other organisation, or use them for any other purpose ourselves. Other contact details are not passed on without advance notification or consent (or both).
Other personal data
We collect contact details for individuals so that we can carry out our work. Professional contact details are either taken from public sources or given to us knowingly and used with permission.
Our guidelines for use of personal data on our website and in our publications:
- We will not give the personal data or full name of anyone in a photographic image
- We will not include personal email or postal addresses, or telephone or fax numbers in any of our publications